The Canadian Council of Business Leaders Against Anti-Black Systemic Racism (the “Council” or “we” is committed to protecting your privacy rights. The nature of our organization involves obtaining certain personal details. Keeping your information confidential is vital to our primary objective of providing the best service possible to our clients
What is Personal Information?
Personal information is any information, either factual or subjective, about an identifiable individual. However, personal information does not include the name, title, business address or business telephone number of an employee of an organization.
How We Use Personal Information?
We use this personal information with utmost respect and appropriate safeguards. Personal information is not used or transmitted to anyone else for any other purpose but those listed above. Personal information will only be used or disclosed for purposes that a reasonable person would consider appropriate in our business.
The Council has internal policies and procedures regarding the use, disclosure and retention of personal information. These policies and procedures provide guidelines for how we archive and ultimately destroy records which contain personal information. In order to be able to respond to issues which may arise at a future date, we may be required to keep certain records for extended lengths of time. However, these records are kept in accordance with our privacy procedures, remain confidential and are held in a secure location.
How We Collect Personal Information?
Typically personal information will come either from individuals directly.
We do not collect your information for any purpose other than those identified in this Policy. Personal information may be collected to contact you.
Ordinarily we will not use or disclose your personal information other than for the purposes outlined above. However, in the course of conducting our business and in order to carry out certain lawful purposes, other parties, such as affiliated organizations, mailing agents and other suppliers or agents who facilitate our services may require access to your personal information.
Why do we Collect Personal Information?
We collect, use and disclose personal information about you so that we can:
- establish your identity;
- protect you and us from error and fraud; and
- comply with legal and regulatory requirements.
It is important that you are made aware of the purpose behind our use of personal information. This purpose is communicated to you verbally or in writing. Often, the reasons are obvious; as when you provide your personal information to us in order for us to contact you.
The Council will not use your information for any purpose other than what you would reasonably expect us to. We never sell personal information to third parties and only use or share personal information as necessary in providing our services to you and our clients in accordance with applicable privacy laws.
The Council’s Actions to Protect Your Personal Information
The Council safeguards your personal information through physical, organizational and technological processes and systems designed to protect your personal information from unauthorized access, disclosure, use or modification, and against loss or theft. We review and audit our security policies and procedures on a periodic basis to ensure that our systems are secure and protected.
The Council stores personal information in both electronic and paper form. All of our computer systems are available only through password access to ensure that only certain individuals can access records containing personal information. Paper records are stored in locked filing cabinets in areas where physical access is restricted.
In instances where we provide personal information to affiliates or other service providers who will be acting on our behalf, we ensure that they are required to follow privacy procedures which are similar to ours and we ensure that we provide only as much personal information as is reasonably required to allow them to perform the services for which they are engaged.
Obtaining your Consent?
Canada’s privacy laws provide that, with certain limited exceptions, we are required to obtain your consent before we collect, use or disclose your personal information. Consent can be implied or express and may be provided in writing, orally or electronically. Consent may also be provided by someone acting on your behalf, such as an agent or legal counsel.
Express consent generally is obtained when we speak with you on the telephone or in person and we request your permission to use your personal information. Express consent may also be obtained when you sign a document giving us the authority to use your personal information for an express purpose, such as to provide you with a payment owed to you by one of our clients in exchange for a share certificate you have sent in.
Implied consent is provided in situations where one can reasonably assume that you have given consent for your personal information to be used for a specific purpose.
In deciding what form of consent is appropriate for us to obtain, we will consider the following factors:
(i) the type of personal information involved;
(ii) how the personal information will be used; and
(iii) the type of contact we will have with you.
In the event that we have no direct contact with you, we will consider whether we can infer that you have provided consent for use of your personal information.
You are free to determine whether or not you will provide us with consent to use your personal Information. In asking for your consent, we will explain in plain language any implications which may arise should you refuse or withdraw consent to the collection, use and disclosure of your personal information. Please note that should you decide to withhold or withdraw consent, it may limit the services we are able to offer to you. You may contact Kingsdale Advisors’ General Counsel and Chief Privacy Officer at any time to withdraw your consent.
Maintaining Accurate Records
We take a number of actions to ensure that your personal information is accurate and up-to-date. However, should your personal information change, we also rely on you to inform us of the change. Circumstances may arise where, due to incorrect personal information on file, we are unable to contact you. For example, we may have difficulty mailing you contacting if you have changed your address and this information has not been updated in our records.
Responding to Requests for Information
Under ordinary circumstances, we are able to provide you with access to personal information we have on file for you. We will provide you with this information within a reasonable time. Please note that before we can provide this information to you we are required to verify your identity. Therefore, if you would like to receive access to the personal information on file for you, please provide us with a written request for such information at and include confirmation of your identification and proof that you are entitled to this information. Once we have confirmed your identity, we will provide you with access to this information and will let you know how this information has been used and who it may have been disclosed to. Should you find an error in your personal information, we encourage you to contact us so that we can correct the information.
In certain cases we may be unable to provide you with access to personal information which we have on file. This may occur if:
- The information cannot be disclosed for legal reasons. For example it may have been collected during the investigation of a legal matter or cannot be disclosed because of a non-disclosure agreement.
- Providing you with access to this information would reveal personal information or confidential information about another party if we are unable to separate your personal information.
- The personal information is protected by solicitor-client privilege.
If we are unable to provide you with access to your Personal Information, we will let you know why we were unable to grant your request, unless we are prohibited by law from disclosing such information. Should we refuse your request to provide you with access to your Personal Information you have the legal right to challenge our decision.
Privacy at The Canadian Council of Business Leaders Against Anti-Black Systemic Racism
If you have any questions or concerns about this Policy or about privacy at the Council, please contact Kingsdale Advisors’ General Counsel and Chief Privacy Officer by phone, fax, mail or email, and we will address your concerns to the best of our ability.
Please note that privacy laws provide for certain limited exceptions to matters included in this Policy. At times, these exceptions will affect our privacy practices. For example, at times, we may collect, use or disclose your personal information if one of the following situations arises:
- If the personal information is deemed "publicly available" under relevant privacy legislation. For example, if the personal information appears online or in a public document, like a telephone directory.
- If the collection and use of your personal information is clearly in your best interests and for some reason consent cannot be obtained from you in a timely way.
- If a situation arises where we are required to disclose personal information by law. For example, if we are required to provide information to the Canada Revenue Agency for tax purposes
From time to time we may change our internal privacy policies and procedures to update them in accordance with changes in relevant privacy legislation and industry practice. Any changes to our privacy policies and procedures will be reflected in this Policy.
Responding to your Privacy Concerns
We encourage you to contact us with any questions or concerns you may have with respect to this Policy or our internal privacy policies and procedures. All questions will be investigated and responded to promptly.
For any inquiries and requests regarding your Privacy, please feel free to contact Kingsdale Advisors’ General Counsel and Chief Privacy Officer by phone, fax, mail or email.
General Counsel and Chief Privacy Officer Kingsdale
130 King Street West, Suite 2950
Toronto, Ontario, M5X 1E2
TF F: 1.866.545.5580
You may also visit our website at to obtain additional contact information.
If you are contacting us regarding a privacy concern, please provide your name, address, preferred method of communication, the nature of your question and any relevant details, including previous communications you may have had with us regarding your concerns. Any personal information you provide to us when you contact us will help us to better research and respond to your inquiry. Any personal information you provide to us when you contact us with your concern will be used only for that purpose.